Santa Fun Run and Walk T’s and C’s

Effective Date: 28/11/24 At the BCFC Santa Fun Run, we value your privacy and are committed to protecting your personal information. This Privacy Policy outlines how we collect, use, and store your data.

1. Data Collection

When you register for the BCFC Santa Fun Run, we collect the following information:

  • Name
  • Email address
  • Phone number
  • Emergency contact details
  • Gender
  • Date of Birth
  • Estimated finish time

This data is necessary for managing your registration, ensuring your safety during the event, and providing you with important event updates.

2. Data Usage

Your personal information will be used solely for the following purposes:

  1. Event Management: To process your registration, provide event details, and ensure safety during the event.
  2. Post-Event Communication:
    • You will receive a follow-up email with an invitation to participate in a discounted trial membership with Cheltenham Running and Walking Club (CRWC).
    • SMS communications may also be sent to inform you about CRWC’s offerings.
    • You may unsubscribe from emails by clicking the “Unsubscribe” link in any email or stop SMS contact by replying with the word “STOP.”

3. Data Storage and Retention

  • Your data will be securely stored on the Higher Level Platform.
  • All data will be deleted one month after the event, unless you opt to subscribe to CRWC’s email list.
  • If you subscribe, your information will be retained to keep you informed about CRWC activities, services, and promotions.

4. Data Sharing

We will not share your personal data with any third parties under any circumstances.

5. Your Rights

You have the right to:

  • Access: Request a copy of the personal data we hold about you.
  • Correction: Request that we update or correct any inaccuracies in your data.
  • Erasure: Request the deletion of your data at any time.

To exercise any of these rights, please contact us at: 

 info@cheltenhamrunning.co.uk 

 07580481454

6. Security Measures

We take appropriate technical and organisational measures to ensure your data is secure and protected from unauthorised access.

By registering for the BCFC Santa Fun Run, you consent to this Privacy Policy. If you have any questions or concerns, please don’t hesitate to contact us.